Information for Presenters
Registration for All Presenters
All speakers and poster presenters must register and pay the appropriate registration fee to attend the conference.
Instructions for Poster Session Authors
Each horizontal poster board measures 4 feet high x 8 feet wide (including frame). The live area for the poster board is approximately 46” x 94 ½”. All presentations must be confined to the dimensions of the poster board itself. Computer display equipment, sound or projection equipment, freestanding or three-dimensional displays, demonstrations/experiments, or tables for handout materials are not permitted in the poster session.
The poster session is Wednesday, June 15. Even poster numbers will be presented from 4:30pm-5:30pm. Odd poster numbers will be presented from 5:30pm-6:30pm. Authors must remain with their poster for the duration of your session to discuss the results and answer questions from other attendees.
Each author is responsible for posting his/her material according to the schedule in your acceptance and scheduling emails. Poster must be hung between 12:30pm and 3:10pm on Wednesday. Posters must be removed after the last poster session (6:30pm) and before 7pm.
Poster numbers supplied by ACS GCI will be placed in the upper corner of each poster board. This number corresponds with the number assigned to each paper in the on-site program book.
Design Suggestions for Scientific Posters
- Each horizontal poster board measures 4 feet high x 8 feet wide (including frame).
- Allow ample time to prepare your poster. All poster materials (illustrations, charts, and text) must be prepared in advance.
- All posters should feature a title, your name, the name of the institution where the research was performed, and should credit other contributors, as appropriate.
- Use a crisp, clean design. All lettering should be legible from about 5 feet (1.5 m) away. Title lettering should be about 2″ to 3″ (5 to 7.5 cm). Subheading lettering should be 1/2″ to 1″ high (1.25 to 2.5 cm). Text lettering should be approximately 24 points (1/4″ or .625 cm).
- Make illustrations simple and bold, with captions at least 3/8″ (.939 cm) high. Enlarge photos, tables, and charts to show pertinent details clearly.
- Do not tell the entire research history. Present only enough data to support your conclusions and show the originality of the work. The best posters display a succinct statement of major conclusions at the beginning, followed by supporting text and a brief summary at the end.
- Displayed materials should be self-explanatory, freeing you for discussion.
- Poster elements should be mounted on 1/8″ (.313 cm) foam-core board or less. Thicker boards and heavy paper will be difficult to pin onto poster boards.
- Enhance your effectiveness by mounting your poster on a solid, colored background.
- Utilize other techniques to improve the graphic impact. Use color to add emphasis and clarity. Simplicity, ease of reading, etc., are more important than artistic flair. Keep in mind that lighting may be dim inside the poster session, so make sure your contrasts and color combinations are easy to read.
- For ease of transport, make poster elements small enough to package and carry.
- Pack a sketch of your poster layout, measuring tape, push pins (ACS GCI will provide a reasonable supply of push-pins, although it is wise to bring your own), or Velcro, so you can set up your poster quickly. All material must be removable. You may not write, paint, or use paste on the board.
- You may want to bring handouts of your abstract or copies of your data and conclusions to share with interested viewers. Some authors also provide sign-up sheets to record names and addresses of attendees who might wish more information, reprints, etc.
Please send an email to [email protected].
Instructions for Oral Presentation Authors
In order to ensure your presentation is a success, it is important that you are familiar with and abide by the following guidelines. Your cooperation will be appreciated and will help keep the conference on schedule for the benefit of all attendees.
Standard AV Equipment in Technical Session Rooms
- LCD projector with VGA connection cable and switcher
- Laser pointer
- Podium with microphone
- Lavaliere microphone
- PC computer
You may bring your own computer but we recommend using the computer provided.
Speaker Ready Room
To ensure the quality of your presentation(s) including fonts, bullets, outlines, animations, etc. you may test your presentation in A. Smith Bowman, the speaker ready room. The speaker ready room computers are configured with the same hardware and software as those in the presentation rooms.
Please note that all presentations are uploaded to the computer in your technical session meeting room. Presenters should arrive at their technical session meeting room during the break preceding the session.
Speaker Ready Room Hours of Operation
Tuesday, June 13 7:00 a.m. – 5:00 p.m.
Wednesday, June 14 7:00 a.m. – 5:00 p.m.
Thursday, June 15 7:30 a.m. – 3:00 p.m.
Maintaining the Published Schedule
Published presentation times must be maintained. It is important that presentations do not start late or extend past their scheduled conclusion because of equipment set-up or associated troubleshooting with computers. Session chairs will be responsible for keeping their session on time.
Send an e-mail to [email protected].