FAQs for Oral Presenters
Q. When is the 2020 Green Chemistry & Engineering Virtual Conference?
The conference will be held virtually from June 15-19, 2020. As a presenter you should have received a scheduling notice the week of May 11. If you have not received your scheduling notice email firstname.lastname@example.org.
Q. What will be the format for this virtual conference?
Just like an in-person meeting, this virtual conference offers scientists a place to convene and to share their latest research and findings. Most technical presentations will be available for viewing the week of June 15-19 at the time indicated on the full schedule. Each technical session will be followed by a live Q&A session where the audience can engage the speakers. There will be daily virtual poster sessions as well as virtual networking opportunities. It’s a great way to connect with your colleagues even if you can’t meet face to face.
Q. How do I attend the 2020 GC&E Virtual Conference?
Registration is free and all presenters must register for the virtual conference. Once you register, you will receive login information for the virtual conference platform. If you do not register, you will not be provided login information for the virtual conference platform. Register now.
Q. How do I register and get updated conference information?
Visit the registration page for updated conference information and to register.
Q. Is registration free for everyone?
Yes. Please let your colleagues know that they are welcome to register for the conference.
Q. How do I record & upload my presentation?
All content must be uploaded by Wednesday, June 3. An email with detailed instructions on how to record and upload their presentations was sent to presenters on May 22. If you have not received this email notice you should email email@example.com.
Q. Is my session recorded?
All technical presentations and pre-recorded and made available during the virtual conference. Presenters have the choice to have their pre-recorded presentations available for on-demand viewing within the virtual conference platform until September 27. Presenters have the ability to choose on-demand viewing as part of the presentation upload process. All live discussions during the virtual conference will be recorded and made available for on-demand viewing.
Q. What if I don’t want to be recorded?
Before uploading your presentation you will be asked to sign a consent form. Indicate on the consent form that you do not want your presentation available for on-demand viewing. However, live discussions will be recorded and available on-demand.
Q. Will on-demand (i.e., YouTube-style) viewing be available to anyone?
Only registered attendees will have access to on-demand viewing.
Q. What does a virtual technical session look like?
- The session begins with a 5 minute pre-recorded message from the technical session presider.
- The pre-recorded presentations are viewed during a scheduled day/time in the virtual conference platform.
- After the presentations the speakers and attendees are asked to join a GoToWebinar room. For security purposes, all attendees will need to register for the discussion sessions in GoToWebinar. These registrations links are available in the session descriptions in the virtual conference platform.
- Speakers, during the live discussion or the live panel Q&A, can speak and respond to questions. Questions will come in through the chat function and be read by the moderator to the presenters/panelists.
- IMPORTANT – Times listed in the conference schedule are Eastern Daylight Time (EDT) UTC-04:00.
Q. Do I have to participate in the live discussion?
Since the interactive live discussion is such an important component of the virtual conference we ask speakers to make every effort to participate, but it is not mandatory.
Q. What is the difference between a live discussion and a live panel Q&A?
Some organizers have asked for a live panel discussion instead of a live discussion. Your organizer will inform you if you are part of a live panel discussion. It is also indicated in the schedule posted on the GC&E website and the virtual conference platform.
Q. Will a script be provided for the introductory remarks?
Housekeeping notes will be provided to those who are identified as giving the remarks. Those remarks will include information on how to use the virtual platform and how to enter the live discussion group. The rest of the content for the introductory remarks should be decided by the symposia organizers and the person giving the introductory remarks.
Q. For the live discussion, do presenters need to send slides to someone ahead of time or will they be able to share one of their screens?
Slides do not need to be provided in advance for the live discussion portion. If a presenter would like to use their slides, they will have the ability to share their screen. Note: Slides are not required for discussion groups. The discussions are meant to be interactive talking and questions and answers and not presentations of slides.
Q. Will presenters be able to conduct polls during their live session?
This will be handled on a case to case basis. This request should be submitted to their symposium organizer and a staff moderator will follow-up to make arrangements.
Q. Is there an option to unmute audience members during the live discussion?
No. By default the audience will be muted during the live discussion. All questions will be collected through the chat function and fielded to the speaker by the session organizer or moderator.
Q. In the live discussion, who can see the Chat function?
The panelists, speakers, staff moderators and symposia organizers are able see the chat function.
Q. Can audience members have the option to message presenters?
Only the panelists have the ability to message presenters. The audience members should specify who their question is directed at.
Q. Who do I contact if I have questions?
E-mail firstname.lastname@example.org or contact your ACS staff liaison. The contact list for staff liaisons is uploaded at the top of this presenter resource page on the GC&E website.