Are you interested in volunteering at the 2025 GC&E Conference?

• A minimum of 4 hours of volunteer time per day is required.
• In return for their time, conference volunteers will obtain FREE access to the general conference proceedings and student housing for that particular day.
• Conference volunteers are asked to be flexible (consider volunteering for multiple days and time blocks), prepared to fill multiple roles, and assist ACS GCI staff with special projects as needed. 
• Volunteers must be US-based.
• Volunteer travel and meal expenses will not be reimbursed.

Volunteer Type & Responsibilities

Registration Assistant

• Welcome conference attendees
• Assist with conference on-site registration and provide general conference information.
• Distribute badges and conference materials.
• Direct attendees to plenary, breakfast, and conference mobile app assistants.  

Keynote Assistant

• Welcome conference attendees pleasantly and professionally. Ensure all attendees have badges that reflect the current 2024 conference dates.  Note: Badges should be worn at all times for the duration of the conference.  If an attendee is not wearing a badge, they should be directed to the conference registration booth.  
• Assist ACS GCI staff and/or keynote speaker as needed.
• Assist attendees with seating as needed.  Encourage attendees to sit in the front and middle of the room.
• Record the “maximum” number of attendees during the session and provide the final counts at the completion keynote address.

Technical Session Assistant

• Assist the session chair as needed (supply copies of documents, pens, paper, etc.).
• Assist presenters with their presentations. Note: Presenters should arrive at the session room at least 15 minutes before the start. During this time, they will need to upload their presentation. If a presenter appears to have technical difficulties, the volunteer will provide assistance with loading the presentation into the computer system or should obtain the assistance of an AV technician immediately.
• Assist with transitions between speakers (microphone, computer, etc.) as needed.
• Record the “maximum” number of attendees during the session and provide the final counts after each session you are assigned to.  
• If applicable, help with virtual components such as monitoring chat and questions.

Poster Setup Assistant

• Assist ACS GCI staff member with poster number setup.
• Provide conference attendees with instructions on where they will place their posters.

Ceremony/Reception Assistant

• Welcome conference attendees in a pleasant and professional manner. 
• Assist ACS GCI staff and/or awardees as needed, if ceremony assistant.
• Assist media team with the photo booth and career videos, if reception assistant.
• Assist companies with setting up tables for their career opportunities, if reception assistant
• Record the “maximum” number of attendees during the session and provide the final counts at the completion of event.