INFORMATION FOR PRESENTERS

In order to ensure your presentation is a success, it is important that you are familiar with and abide by the following guidelines. Your cooperation will be appreciated and will help keep the conference on schedule for the benefit of all attendees.

Preparing your Presentation

• Please prepare slides in 16:9 format.
• Make sure to appropriately reference material.
• PowerPoint is the preferred presentation software that works best with the A/V equipment. We recommend not generating your presentation in Keynote or other presentation software. 
• You may find the following resources helpful to polish your presentation:
  • Effective Slide Presentations
  • ACS Inclusivity Style Guide (Part 6)

• Check out GC&E Speaker Guide for additional tips and reminders.

Standard AV Equipment in Technical Session Rooms

• LCD projector with VGA connection cable and switcher
• Screen
• Laser pointer
• Podium with microphone
• Wireless lavaliere microphone
• PC computer

Test Run Your Presentation

• If you would like to run through your presentation prior to your live presentation, we will be offering the following time to do so:
  
  • Sunday, June 2 at 1 – 4 p.m. EST
• During this time you may confirm your camera and microphone are working correctly, your slides are playing well, and you understand how the presentation experience will go.

Uploading Your Presentation

There will be a shared drive for you to upload your presentation, please select one of the links below based on the date of your presentation. You should save and begin your presentation title with your (First Name_Last Name.) to ensure we can differentiate uploaded files. You should upload your presentation no later than 24 hrs before your presentation date. 

• Monday’s Shared Drive:https://acs.app.box.com/f/84831a2e476c47ec80c632a38487920a
• Tuesday’s Shared Drive: https://acs.app.box.com/f/aec223a6f2bc40c6acb7fb53c2dfe465
• Wednesday’s Shared Drive: https://acs.app.box.com/f/d37ceb7d5602448bb56e6a44f2135e7e

Or

If for any reason you are unable to upload your presentation on to the shared drive, please come with your presentation ready on a USB drive and download it to the in-house computer located on the podium before your session (during the networking break or lunch period, if applicable). 

On the Day of Your Presentation

• Report to the room you will be presenting in no later than 20 minutes prior to the start of the session to download your presentation, if necessary, and introduce yourself to the session moderator.
• We recommend you open your presentation to ensure it is working correctly and any media files you have embedded plays.
• Please do not present from a USB stick. Your presentation must be on the computer so that the A/V team can stream it to the virtual conference attendees.

Maintaining the Published Schedule

Published presentation times must be maintained. It is important that presentations do not start late or extend past their scheduled conclusion because of equipment set-up or associated troubleshooting with computers. Session chairs will be responsible for keeping their session on time.

Need help?

There will be a technical support A/V person in the floating from room to room. Please ask for help.

In order to ensure your presentation is a success, it is important that you are familiar with and abide by the following guidelines. Your cooperation will be appreciated and will help keep the conference on schedule for the benefit of all attendees.

Preparing your Presentation

• Please prepare slides in 16:9 format.
• Make sure to appropriately reference material.
• You may find the following resources helpful to polish your presentation:

• • Effective Slide Presentations
  • ACS Inclusivity Style Guide (Part 6)

Tips for Presenting Virtually

• Review our GC&E Virtual Speaker Guide for some key tips as a virtual presenter. 

Test Run Your Presentation

• If you would like to run through your presentation prior to your live presentation, we will be offering the following to do so.
  
  • Sunday, June 2 at 1 – 4 p.m. EST
• During these slots you may confirm your camera and microphone are working correctly, your slides are playing well, and you understand how the presentation experience will go.
• If you cannot attend this designated practice time please arrive to your virtual room 30 minutes prior to test your presentation.

On the Day of Your Presentation

• You will be sent a special Zoom link the session you are presenting in prior to June 1. Please look for an email from gci@acs.org. If you do not see it, please contact your session organizer, or email gci@acs.org.
• Join the session via the Zoom link you received 30 minutes prior to the start of your session. A technical assistant will help you test your presentation and move you into present mode when ready.
• After presenting your presentation, please stay in the meeting until questions are asked.

Maintaining the Published Schedule

Published presentation times must be maintained. It is important that presentations do not start late or extend past their scheduled conclusion because of equipment set-up or associated troubleshooting with computers. Session chairs will be responsible for keeping their session on time.

Need help?

There will be a technical support A/V person in the room at all times. Please ask for help.

Preparing Your Poster

• Each horizontal poster board measures 4 feet high x 8 feet wide (including frame). The live area for the poster board is approximately 46” x 94 ½”. All presentations must be confined to the dimensions of the poster board itself.
• Computer display equipment, sound or projection equipment, freestanding or three-dimensional displays, demonstrations/experiments, or tables for handout materials are not permitted in the poster session.
• Check out these useful tips for undergraduate poster presenters.

Poster Session Details

The poster session is Tuesday, June 4 from 5:05-7:05 p.m. Please review your scheduling notice to know your order and poster board number. Authors must remain with their poster for the duration of your session to discuss the results and answer questions from other attendees. Each author is responsible for posting his/her material according to the schedule in your acceptance and scheduling emails.

Hanging Up Your Poster

Posters must be hung between 4:00 p.m. and 6:00 p.m. on Monday, June 3^rd, and be removed Wednesday, Jun 5^th  no later than 3:00 p.m.  Poster should be kept up after the poster session until Wednesday  for final judge review.

Posters will be organized by presenters last name and name plaques supplied by ACS GCI will be placed in the upper corner of each poster board. 

Preparing Your Poster

For those presenting for the virtual poster session, you should prepare your poster as you normally would and have it prepared by the virtual poster session date with the following specifications:

• Each horizontal virtual poster board should be 4 feet high x 8 feet wide. The live area for the poster board is approximately 46” x 94 ½”. Using San Serif with at least 36-point font is recommended to make it easier to view for the virtual audience. However, remember you can zoom in on your presentation when presenting. 
• Check out these useful tips for undergraduate poster presenters.
• Check out our GC&E Virtual Poster Speaker Guide for additional tips and reminders.
• Here is an example of a virtual poster format.

You will present a poster, so please do not prepare multiple slides! You will be sharing your screen and presenting it virtually. 

Hanging Up Your Virtual Poster

The virtual poster session is Friday, May 24th  at 9-11: 15 AM EST. Unlike other virtual poster presentations, you will have a designated time to present your poster to the virtual audience in a designated virtual room (Virtual Room A, B, or C), which is listed in the attached document.  Each person will receive 7 minutes to present (5-6 min talk, 1-2 min Q&A) their poster to the audience. Please review your scheduling notice to know the time of your presentation. Authors must remain with their poster for the duration of your session to discuss the results and answer questions from other attendees.

Remember although you will be having a designated time to present your poster, you still will be presenting a poster with the specifications listed above. 

On the Day of Your Presentation

• You will be sent a special Zoom link to the session you are presenting in before the virtual poster session on May 22nd. Please look for an email from gci@acs.org. If you do not see it, please contact your session organizer, or email gci@acs.org.
• Join the session via the Zoom link you received 30 minutes prior to the start of your session. A technical assistant will help you test your presentation and move you into present mode when ready.